Bylaws 2026Organizational Structure
Organizational Structure
& Bylaws
Complete governance framework for the Eastlake Basketball Booster Club, adopted March 9, 2026.
Organizational Structure
Leadership Org Chart
The Booster Club is led by a four-member Executive Board with voting authority, supported by non-executive roles and advisory positions.
General Membership
Parents, guardians, alumni & community members
Elects OfficersExecutive Board — Voting Members
a
President
- Presides at all meetings
- General oversight of board
- Ex officio on all committees
- Casts tie-breaking vote
- Approves all purchases
b
Vice President
- First backup to President
- Presides when President absent
- Performs duties as requested
c
Secretary
- Meeting notices & minutes
- Minutes out in 5 business days
- Marketing & correspondence
- Custodian of mailbox key
d
Treasurer
- Custody of all funds
- Deposits within 2 business days
- Monthly financial statements
- Annual report to membership
Non-Executive Support Roles
e
Communications Manager
- Internal & external communications
- Social media management
- Event coordination
- Media alerts & blast comms
f
Merchandise Manager
- Procurement & production
- Vendor sourcing & negotiation
- Sales & distribution
- Inventory management
h
Concession Coordinator
- Snack bar operations
- Home game coverage
- Cash box management
- Inventory & staffing
Team Representatives & Advisory
g-ii
Varsity Rep
- Varsity game events
- Senior Night coordination
- Parent/player contact list
g-iii
JV / Novice Rep
- JV & Novice game events
- Team dinners & activities
- Parent/player contact list
i
Head Coach
- Liaison to EHS faculty
- Advisory only, no vote
Executive Board (Voting)
Non-Executive Support
Non-Voting
Advisory Only
Bylaws Overview
Bylaws At A Glance
Key provisions from the Eastlake Basketball Booster Club Bylaws, adopted March 9, 2026.
Article II
Mission & Purpose
Not organized for profit — all proceeds directly benefit the EHS Basketball Program.
1Support, promote & enhance the Basketball Program
2Financial assistance for travel, tournaments & other needs
3Foster school spirit, community involvement & sportsmanship
4Organize fundraising, events & volunteer support
Shall not interfere with coaching decisions, player selection, or playing time.
Article III
Membership
Parents, guardians, alumni & community members can join
Dues-paying members may hold office & vote
No authority to make decisions without Executive Board consent
Article IV
Meetings
Monthly
Executive Board Meetings
7 days advance notice
Quarterly
General Membership Meetings
Open to all members
As Needed
Special / Urgent Meetings
24 hours notice
Article V
Elections & Terms
One member per family on Executive Committee
Candidate statement due 3 days before election
Majority vote wins; run-off for top 2 if none
Alumni parents eligible to run
Jul 1 – Jun 30
Term Period
2 Year
Max Consecutive
Article V
Removal & Resignation
3 consecutive missed meetings without approval = dismissal
Removal with cause: 2/3 vote of total members
Article VII
Committees
Standing & ad hoc committees as needed
Chairperson appointed by President, approved by Board
1-year term for all committee positions
Voting by majority rule
Article IX
Financial Controls
Authorized Signers
President, Vice President, Secretary & Treasurer on checking account
Purchase Approval
All expenditures require Executive Board advance approval
Three-Quote Rule
Minimum 3 quotes required before any expenditure approval
Deposit Timeline
All collected funds must be deposited within 2 business days
Article IX & X
Transitions & Amendments
Outgoing board provides smooth transition + all documentation
Each outgoing member meets with successor
Bylaws amended by majority vote with quorum
On dissolution: assets placed in trust for EHS Basketball
Article VIII
Executive Board Powers
Budget period: July 1 – June 30 each year
May exercise powers between general meetings
Cannot act contrary to membership direction
Must report all actions to general membership